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Alexander M. Patch Elementary School
Stuttgart, Germany

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School Advisory Committee

         
                   

PATCH ELEMENTARY

SCHOOL ADVISORY COMMITTEE

 END OF YEAR REPORT

SY 2004-2005

June 2, 2005 

  1. COMMITTEE MEMBERSHIP

Chairman, Parent Member

Parent Member

Parent Member

Secretary, Teacher Member

Teacher Member

Vice Chairman, Teacher Member 

  1. SAC MEETINGS HELD:

9 September 2004, 7 October 2004, 4 November 2004, 2 December 2004, 3 February 2005, 3 March 2005, 4 April 2005, 5 May 2005, 2 June 2005    (See monthly minutes for attendance.  A quorum was present for all sessions.) 

  1. OVERALL COMMITTEE GOALS AND OBJECTIVES:
    1. Consider staffing requirements to meet school’s growing needs. (Community Strategic Plan Goals #2&3)
    2. Research and respond to all issues brought to SAC (CSP Goal #4)

     

  1. MEASURES OF SUCCESS IN ACHIEVING GOALS AND OBJECTIVES:

By holding monthly meetings, the PES SAC was able to address issues and concerns brought forward by parents, teachers, and school administrators in a timely fashion.  Most matters considered by SAC were addressed and recommendations were made within 30 days. 

  1. MATTERS ADDRESSED AND OUTCOMES:
    1. Student Arrival Procedures – A parent new to the community expressed concern with current student arrival procedures, i.e. waiting in line at school front entrance.  SAC thoroughly discussed the current procedure and concluded it is the safest and most efficient alternative.  Chairman sent parent a written reply detailing attributes of current procedure.  The next issue of the school newsletter reminded all parents of proper arrival procedures and advised against arriving to school too early.
    2. Notification of Student Absence – A parent expressed her desire to be called by school secretary when her child is absent.  SAC discussed the current policy as stated in the Parent/Student Handbook.  Coincidentally, at the same SAC meeting, school principal presented a policy statement from DoDEA to be included in updated handbooks requiring parents to call the school every time a student is absent.  Chairman wrote parent a letter detailing handbook update and DoDEA policy.
    3. Scholar Recognition – A parent suggested PES recognize students achieving all A’s, in addition to the current recognition of students achieving 3.0 and above.  SAC discussed the suggestion and voted to make the recommendation in writing to the principal.  The principal agreed to add a new tier to the current Honor Roll and began recognizing students in the 3rd quarter.  Chairman wrote parent to share details of new Honor Roll and to thank her for promoting academic excellence at PES.
    4. Parental Requests for Class Assignment – Principal presented a concern from the faculty involving a letter to parents stating the steps necessary to request a specific class assignment.  SAC formed a committee to recommend revisions to the letter/policy.  Principal utilized SAC recommendations in revising her letter to parents.
    5. Inclement Weather Notification – SAC members vocalized concerns the 6th ASG was not notifying the community of delayed school openings in a timely manner.  This matter was referred to IAC.
    6. Contracted Snow Removal – SAC discussed both teacher and parent concerns involving snow removal from blacktop areas/fire evacuation areas.  These areas are not covered by the current snow removal contract.  The issue was sent to IAC.
    7. Availability of Soap/Paper Towels in Classrooms – SAC discussed both parent and teacher issue involving soap and paper towels in classrooms.  These supplies are not included in the current contract.  SAC wants both paper towel and soap dispensers in classrooms maintained.  This issue was forwarded to IAC.
    8. Ramstein Elementary Endorsement Request for Kindergarten Class Size Reduction – SAC thoroughly discussed this issue and decided not to endorse the initiative.
    9. Supply List – Principal presented new DoDDS-Europe approved list of supplies parents are expected to supply.  Many items normally requested were absent from the list.  SAC felt strongly these omissions would affect both the quality of education and student health.  Chairman drafted letter to DSO requesting reconsideration of issue and individual school flexibility.  Revised supply guidelines were issued that included many of the previously omitted items.

 

  1. MAJOR ACHIEVEMENTS OF THE COMMITTEE:  The Patch Elementary School Advisory Committee held nine (9) monthly meetings during this school year.  Each meeting was well attended and provided an open forum for communication between parents, teachers, and administrators alike.  All issues, concerns, and suggestions brought forward received thorough discussion and timely responses.  Elections for SY 2005-2006 have been completed and new committee members will begin their terms at the September 2005 meeting.

Questions regarding the content of this report may be addressed to the Patch Elementary School Principal (DSN 430-5200). 

     Chairman, School Advisory Committee
                                                 
                   

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1/24/06